Owner
Sees everything: finances, contracts, performance and team. Manages the agency, invites people and sets roles.
For agencies
Management software for football player agents
An agency is not a club and it is not a scouting firm. It has its own players, contracts that expire, commissions to collect and people travelling to watch matches. The product is built on that.
An AI agent working 24/7 for your agency, from WhatsApp
- Morning, what do I have today?
- Hi! You have 10 contract expiry dates coming up and 3 tasks for today.
· Moretti · Unión Costera · expires 26/09
· Ferrer · representation · 28/09
· Arriaga · passport · 30/09
Tasks: call Moretti's club, 16:00 meeting, renew Ferrer's paperwork. - File Arriaga's report from Saturday: started, 78 minutes, one goal, I give him an 8
- Report for Lucas Arriaga · vs Sporting Aldaya
Started · 78 minutes · 1 goal · Rating 8
Shall I save it? - Yes
- Saved. ✅
- 0:07 Voice note: log one hundred and twenty euros of travel to watch Arriaga
- Got it: expense of EUR 120 · Travel · Lucas Arriaga · today
Shall I log it? - Go ahead
- Logged. ✅ That's EUR 1,340 in travel this month.
Everyone sees their own part
Four roles with different permissions. The scout filing a report does not need to see what the agency earns, and the permission matrix is tested, not promised.
Administrator
Runs the full day-to-day across players, contracts and reports, without touching agency settings.
Finance
Works the money side: contracts, commissions, expenses and expiry dates, with no access to sensitive football data.
Scout
Files match reports and follow-ups, builds their own lists and tracks their players. No access to finances.
Who sees what, in one table
This is not a promise: it comes from the rules the application enforces. The scout filing a report does not see what the agency earns, and the finance person running the money does not get into the reports.
What each role can reach
| What each role can reach | Owner | Administrator | Finance | Scout |
|---|---|---|---|---|
| See player profiles | Yes | Yes | Yes | Yes |
| File match reports | Yes | Yes | No | Yes |
| Build lists and follow-ups | Yes | Yes | Yes | Yes |
| See contracts and commissions | Yes | Yes | Yes | No |
| Record expenses and payments | Yes | Yes | Yes | No |
| See financial reports | Yes | Yes | Yes | No |
| Share a profile by public link | Yes | Yes | No | No |
| Invite people and change roles | Yes | Yes | No | No |
| Edit agency details | Yes | No | No | No |
The same table the platform enforces. Each agency decides who is who from Users.
Live now
Your agency answers you on WhatsApp
The Scout Arena assistant is live. From the usual chat you ask about a client, about what is expiring or how the month is going, and you log expenses, notes and tasks without opening a laptop. It does what you would do in the panel, with your permissions.
- What is expiring: club contracts, representation agreements, documents and passports, with the days left.
- How the month is going: collected, spent and balance per currency, for the agency or for one player.
- Log an expense with the amount, the currency and the player it belongs to, from wherever you are.
- Leave a note in the follow-up right after you talk to a club.
- Create a task with a date — call, meeting, contract, paperwork — and ask for your list any time.
- Ask for a client's profile as a PDF and forward it to the club on the spot.
The finance person does not see the football side and the scout does not see the money: the chat follows the same permissions as the platform.
- What expires this month?
- ⏰ 4 expiry dates
Iván Moretti contract · Unión Costera · 26/09
Matías Ferrer representation · 28/09
Lucas Arriaga passport · 30/09
Ferrer sponsorship · 12/10 - Create a task to call Moretti's club on Monday at 10
- Task: Call Moretti's club
Monday 29/09, 10:00 · Type: call · Assigned to you
Shall I create it? - Yes
- Created. ✅
- How much did Ferrer leave us this year?
- Matías Ferrer · 2026
Collected USD 21,000 · Spent USD 3,450
Balance USD 17,550 · 14 movements - Log 340 dollars of legal fees to Moretti
- Expense of USD 340 · Legal · Iván Moretti · today
Shall I save it? - Go ahead
- Saved. ✅
- What do I have pending this week?
- 📋 3 tasks
Today · Call Arriaga's agent
Tomorrow · Meeting with Unión Costera
Friday · Renew Ferrer's paperwork
An example conversation, using data from a demonstration agency.
A week at the agency
The things that happen every week and today cost calls, messages and spreadsheets.
-
Monday morning
The expiry email arrives: three contracts are entering their final six months. Open the player profile and the club, the date and the agreed commission are already there.
Contract expiry alerts -
Tuesday, after the match
The scout who travelled files the report from their phone. It lands on the player profile with the date, the opponent and the rating, and reaches whoever manages that player.
Match reports -
Thursday, meeting a club
Export the player history as a PDF: seasons, minutes, goals, reports and progression. One click, with catalogue data already in it.
Player profile -
End of month
The financial report shows what came in, what is still outstanding and how much was invested per player. Excel for the accountant, PDF for the partners.
Contracts and commissions
The Scout Arena Labs
The numbers you are missing when you negotiate
A club does not sign a player because you say he is good. It signs when it sees a number it understands. The Scout Arena Labs, how we analyse football data, measures every number your player produces against the average for his position and compares it with the best leagues in the world.
Your player against their position in the best leagues
Matías Ferrer · Atlético Ribera · 2040 minutes this season
Your player Position median
- Goals 0.49
- Assists 0.22
- Shots on target 1.28
- Key passes 2.03
- Dribbles 2.29
- Duels won 5.34
Every metric per 90 minutes. The highlighted player belongs to a demonstration agency; the comparison is against 422 real players in the same position across the six best leagues.
Against their position, not everyone
A full-back is not measured against a striker. Every number is compared within the same position, which is the only comparison that means anything.
Against the leagues you are aiming at
LaLiga, the Premier League, Serie A, the Bundesliga and Ligue 1, with their squads loaded. That is where you see whether your player measures up.
And it comes out as a PDF
The same chart goes into the printed profile and the link you send the club. You do not have to put anything together.
-
Serie A Italy -
Ligue 1 France -
La Liga Spain -
Primeira Liga Portugal -
Premier League England -
Bundesliga Germany
320 leagues available in the catalogue
What you send the club
The expensive part of a negotiation is gathering the information. Here it is already gathered: you pull the player profile with his numbers, his comparison and his history, and you send it.
- Profile as a PDF, with the comparison against his position inside
- Public link to share without the club needing an account
- With your agency logo and colours, not ours
- Injury history, minutes and performance season by season
The money, in order
What came in, what is still owed and where it went. Without rebuilding it by hand every time a partner asks.
Commissions over the last year
Collected Outstanding
USD 473,100 collected in the period
USD 287,700 still outstanding
Data from a demonstration agency.
Where the investment goes
USD 19,595 spent
- Travel 5,725 29%
- Representation 5,305 27%
- Medical 3,825 20%
- Per diems 2,665 14%
- Meals 2,075 11%
Expenses recorded per player and per category.
What is expiring, always in sight
Every morning an email goes out with what is coming due. And on the dashboard they are split by traffic light, so you know what has to move this week.
Contracts by deadline
- Within 30 days 6 contracts
- Within 90 days 3 contracts
- Within 180 days 4 contracts
- Within Later 3 contracts
Data from a demonstration agency with 16 players on the books.
Your roster, in order
Represented, under watch, former clients and ruled out. Each one with their level and the agent assigned, so nobody is left without an owner.
Everything it brings, with no add-on modules
Players
- Profile with ten tabs
- List with filters and statuses
- My lists by any criteria
- Add a player from the catalogue
- Documents and files
- Public link to share a profile
Management
- Club and representation contracts
- Commissions paid and outstanding
- Expenses and balances per player
- Exchange rates and several currencies
- Expiry dates with a daily alert
- Categories of your own
Scouting
- Matches and fixtures
- Match reports
- Performance by season
- Follow-up and running notes
- Objectives per player
- Profile and attributes
Transfers and diary
- Requests by club
- Players offered
- Transfer windows by country
- Contacts with their role
- Agency calendar
- Message templates
Reports
- Commissions and contracts
- Expenses and balances
- Performance and standouts
- Follow-up and diary
- Transfer market
- All exportable to Excel and PDF
Team and access
- Four roles with different permissions
- Email invitations
- Scoped API tokens
- Notifications and alerts
- Agency details
- Your data isolated from everyone else
What about everything you already have?
We bring your data across. Excel spreadsheets, Wyscout exports and old systems: we import them, match them against the catalogue and show you a difference report before anything is taken as final. Your information stays yours and you can export it whenever you want.
- Import from Excel and Wyscout exports
- A difference report before anything is confirmed
- Your data isolated from every other agency
- Export to Excel and PDF on demand
We will show you how your agency would look
Half an hour, with your real cases on the table.